GENERAL CONDITIONS OF USE
From 12 April 2017
1. PROGRAMME DESCRIPTION
The Le Club AccorHotels loyalty programme (the Programme) provided by PRO-FID SAS (the Administrator), the company handling customer loyalty for AccorHotels group hotels, is designed to enable its Members to enjoy various benefits (as described below) during their stay at AccorHotels Group hotels participating in the Programme and with our Programme Partners.
The Le Club AccorHotels Programme is applicable only if allowed by law in the Member's country of residence. If it is not allowed, membership is null and void.
- - Adjustment: Points credited following a claim by the Member or an error on the part of the Programme.
- - Advance: Cash advance granted occasionally by certain hotels, but which is not eligible for earning Points.
- - Check-in: Date of arrival at the hotel.
- - Check-out: Date of departure from the hotel.
- - Customer: Individual (not a Member of the Programme) staying the night at an AccorHotels hotel or booking Day Use.
- - Day Use: Use of a hotel room where Check-in and Check-out take place on the same day.
- - Eligible Night: A night spent by a Member that can be collected to enable reaching a Status level according to the scale presented in Article 8. Eligible nights are only those nights where a Member has stayed in a hotel participating in the Programme, booked through an eligible distribution channel and paid a rate eligible for earning Points, as described in Articles 7.1 and 7.2 below.
- - Member: Customer who has accepted the Programme’s General Conditions of Use.
- - Partner: Company not operated by the AccorHotels group and participating in the Programme in one of the three following ways: by providing Le Club AccorHotels Rewards Points to Members on their expenses within its network; by accepting Le Club AccorHotels Rewards vouchers for purchases within its network; and/or by providing the opportunity to transfer Le Club AccorHotels Rewards Points to its own loyalty programme or vice versa. Partners can operate in a number of sectors including the transport, leisure, retail and tourism sectors. In particular, hotels that are not operated under an AccorHotels brand and are distributed through the www.AccorHotels.com website or the AccorHotels mobile app can become Partners ("Independent Hotels").
- - Point: Unit generated by a Member according to a set scale, following an eligible stay at a hotel participating in the Programme, the purchase of eligible services from a Partner or in the context of eligible offers or promotional operations. There are two types of Points, Rewards Points and Status Points, which are accounted for separately and cannot be combined.
- - Rewards Points: Points obtained by a Member as described in Article 7.4 and that the Member may be redeemed for Rewards.
- - Status Points: Points obtained by a Member as described in Article 7.8 and that allow the Member to access the programme’s various Status levels.
- - Reward: Any service, product or benefit obtained using Rewards Points collected on the Member’s account.
- - Status: Level depending on the number of Eligible Nights or the number of Status Points earned by a Member over a given period and that corresponds to (i) advantages received by a Member at a hotel participating in the Programme and (ii) the scale of Rewards Points earned.
- - Transaction: Crediting or debiting points from a Member's account.
3. HOTELS PARTICIPATING IN THE PROGRAMME
The hotels participating in the Programme are hotels operating under an AccorHotels brand, with the exception of the hotels and brands listed on the Le Club AccorHotels page of the AccorHotels.com website (see list of participating brands and non-participating hotels and brands on https://www.accorhotels.com/gb/leclub/program/brands.shtml).
When a hotel or brand joins the AccorHotels network or begins to participate in the loyalty programme, only stays in the hotel that have been made after this joining or first participation are eligible to earn Points and other programme advantages for Members.
If a hotel leaves the AccorHotels network or ceases to be a participating hotel after the Member makes a booking but before the Member’s actual stay, the Member:
- - will not earn Points and will not have access to any Status-related service or advantage at the hotel,
- - will not have access to any special offers in which the hotel may have participated,
- - if applicable, will have Rewards Points re-credited for all or part of booking and will be required to pay the amount corresponding to the number of Rewards Points used for the booking at the hotel,
- - will not be able to use Le Club AccorHotels Rewards vouchers in this hotel.
The loyalty Programme Administrator will make every effort to inform Members affected by such a situation with reasonable notice before their stay.
4. PROGRAMME MEMBERSHIP
4.1. Conditions of Membership
The Programme is open to all persons who are legally considered to be an adult or have the legal capacity to sign a contract in their home country.
Membership in the Programme is free of charge.
Members have a membership card, sent to them as a physical card or available electronically online, depending on the Member’s Status and/or choice. Whether in physical or electronic format, the membership card is nominative and strictly personal. It cannot be sold, loaned or transferred. The membership card is not a means of payment and cannot be used to guarantee a booking. The card lists the Member’s name, individual identification number and expiry date of Status (for Silver, Gold and Platinum Status levels – see Article 8 below). The rule is one membership card per member.
The card may be used only by the Member whose name is printed on the card.
A valid e-mail address is required to join the Programme. Two or more Members may not use the same email address. By joining the Programme, the Member agrees to receive electronic communications relating to the operation of, and services offered by, the Programme, including information messages, Points statements, and information regarding the operation of the Member's account. If the Member no longer wishes to receive this information, which is considered essential to Programme operation, the Member shall follow the Programme termination procedure set forth in Article 12.1.
Program Members accept that the Programme may be modified, totally or partially, at any time. Within a reasonable period of time before their application, Members will be notified of any changes made to the Programme that may substantially modify their rights and obligations relating to the Programme, particularly through information posted on the AccorHotels.com site and/or via electronic communication. Members have the possibility of terminating their membership as outlined in Article 12.1. Participation in the Programme following the effective date of modifications implies acceptance on the part of the Member.
The Member must not disclose his/her personal account password to any other party. The Member accepts responsibility for all operations to and from his/her account.
4.2. Registering as a Programme Member
A Customer may join the Programme in any of the following ways:
- - During his/her stay at a hotel participating in the Programme;
- - By registering online on the AccorHotels.com website;
- - Via the AccorHotels telephone reservation centre.
- - By any other means made available to the Customer.
The Customer shall provide the required and obligatory elements when applying for membership.
New Members must accept the Program’s General Conditions of Use, either online or at the hotel, depending on conditions for joining.
Once accepted, the Member will fully benefit from all Programme services, including access to the different functions of the AccorHotels.com website (such as accessing Rewards, checking his/her personal account, redeeming Rewards Points, etc.), and recognition by all AccorHotels Internet sites and call centres when making reservations.
4.3. Personal Member Account
Using their personal account, Members can:
- - View account balance, Eligible Nights balance, transaction history, and status.
- - Be recognized on the AccorHotels.com website and mobile services.
- - Enter accommodation preferences, personal preferences, and favourite brands and destinations.
- - View reservation history and modify current reservations, if necessary.
- - Subscribe to AccorHotels, Le Club AccorHotels and AccorHotels brand newsletters, and manage subscriptions online.
- - Access personalized offers and services.
5. CARD USE
In order to enjoy the various benefits that come with being a cardholder, Members must provide their loyalty card number whenever they wish to take advantage of one of the services available and/or present their loyalty card (in either physical or digital format) when checking into a hotel. Members who do not meet the aforementioned requirements will not be authorized to take advantage of the programme-related benefits.
In the event of loss or theft of his/her membership card, the Member must notify the Programme Administrator and order a new card in the “Receive your card by mail” section of the Member’s personal account on the AccorHotels.com website.
6. MEMBER RESPONSIBILITIES
Any breach by a Member of these Conditions of Use, abusive or fraudulent use of the card, Points or Le Club AccorHotels Rewards vouchers, communication of falsified information and/or detrimental or objectionable behaviour (in particular, regrettable, malicious or insulting behaviour towards hotel staff or customers) may result – at the sole discretion of the loyalty Programme Administrator – in the temporary suspension of the Member’s Programme membership or termination of membership without notice or compensation and cancellation of any Points earned by the Member with his/her card, as per the terms stipulated in Article 12. This suspension or termination shall be without prejudice to the Programme Administrator’s right to take action with respect to a Member.
7. EARNING LE CLUB ACCORHOTELS POINTS
When a Member makes an eligible stay at one of the hotels participating in the Programme and this stay includes at least one paid night that the Member actually spends at the hotel, the Member's account is credited with Points and nights corresponding to the stay. Day Use generates Points credit only, and no Eligible Night will be counted.
Only a whole number of Points may be credited. If application of the Points earned scale leads to Points with a decimal fraction, the number of Points credited will be the next lowest whole number if the number after the decimal point is less than 5 and the next highest number if the decimal is equal to or more than 5.
For crediting Points, the amount paid in local currency outside the euro zone will be converted to euros before applying the earned Points scales. The exchange rate applied by the hotel at Check-out is taken from the "Multidevises" database (a Reuters Bank database of monetary and financial information).
Points and Eligible Nights may not be transferred to another Member. They are strictly personal and non-transferable.
Points do not constitute a mean of payment and have no monetary value. No money shall be provided for lost or unused Points.
7.1. Reservation channels eligible for points
Only stays booked at eligible rates via AccorHotels distribution channels (AccorHotels Internet sites, AccorHotels reservation centre, hotels) and traditional travel agencies using a GDS (Global Distribution System) connected automatically to the AccorHotels reservation centre, entitle the Member to earn Points.
Eligible stays therefore specifically do not include stays booked via a reseller, tour operator or third-party online travel agent (such as Expedia.com, Booking.com, etc.). These stays do not enable the Member to earn Points or to collect Eligible Nights to obtain a Status.
7.2. Eligible booking rates
Only stays booked at an eligible rate enable benefitting from the Programme.
Eligible booking rates include all public, corporate, and promotional rates, except for the following:
- - Room rates for group bookings when the rooms are invoiced to and paid for globally by the organiser (excluding the Meeting Planner promotional offer);
- - Rates proposed to employees of partner companies (travel, tourism, etc.), also known as “Partner/Industry Rates”;
- - Room rates for crew members (airline, shipping, or other);
- - Rates for AccorHotels employees, employees of AccorHotels Group partner companies and service providers;
- - Tour operator rates.
7.3. Eligible expenses
Only the following expenses are eligible to earn Points and only if they are paid for by a Member who is actually staying at the hotel:
- - Expenses for Member accommodations and, if applicable, for one other room at the same hotel on the same date (for a maximum of two invoiced rooms), provided that (i) the Member is staying in one of these rooms and that (ii) the second room is not occupied by another Member; note that if the Member books two rooms, Points are earned for these rooms, but the number of Eligible Nights is based only on the Member's room;
- - Services in addition to hotel accommodations, namely: mini-bar, telephone, room service, pay television, Member meals at the hotel restaurant, and drinks at the hotel bar.
- - Expenses for thalassotherapy and balneotherapy services provided at a Thalassa Sea & Spa centre connected with the participating hotel, provided that the Member stays at the hotel.
Points are calculated on the basis of the total invoice for eligible expenses, excluding tax. The invoice must be fully settled, in other words the payment must have been accepted and confirmed by the hotel. In the event of full or partial default in the payment of an invoice, and notably if the Member stops the payment of a cheque, issues a cheque that bounces or disputes a bank card payment, he/she will not receive any Points for the transaction in question and will not accumulate any Eligible Nights.
Eligibility rules for the following expenditures vary depending on the infrastructure of each participating hotel:
- - business centre;
- - boutique purchases;
- - spa products and services;
- - hair salons;
- - beauty parlours;
- - golf green fees;
- - parking;
- - laundry services.
The following expenditures do not qualify for earning Points:
- - additional expenditures incurred as part of a non-eligible stay (even if settled at the hotel);
- - taxes (notably VAT), tips, taxis, transfers to/from the hotel, service charges and other applicable charges;
- - advances;
- - expenses incurred as part of organising a company seminar, banquet or any other event – including private events – settled globally by the Member (except for the Meeting Planner promotional offer);
- - all charges and expenses which are not specifically listed as eligible expenditures.
7.4. Rewards Points Scale
The Programme offers four Status levels that are attributed according to the number of Eligible Nights or Status Points earned: Classic, Silver, Gold and Platinum.
Each Status has its own scale for Rewards Points earned, as shown in the table below, on the basis of 10 euros in eligible expenses.
PER 10€ OF ELIGIBLE EXPENDITURE
NUMBER OF REWARDS POINTS EARNED AT PARTICIPATING BRANDS (EXCLUDING MAMA SHELTER, ADAGIO, ADAGIO ACCESS, IBIS* AND IBIS STYLES)
NUMBER OF REWARDS POINTS EARNED AT MAMA SHELTER, IBIS* AND IBIS STYLES
NUMBER OF REWARDS POINTS EARNED AT ADAGIO (EXCLUDING ADAGIO ACCESS)
NUMBER OF REWARDS POINTS EARNED WITH ADAGIO ACCESS
*Hotels operating under the ibis budget brand do not participate in the Programme (see list of participating and non-participating hotels and brands on https://www.accorhotels.com/gb/leclub/program/brands.shtml).
At Thalassa Sea & Spa establishments, the applicable Points scale is the one used by the hotel where the Member stays.
If a Member's Status changes between booking and Check-out, the rules used for attributing Rewards Points will be those of the Status at Check-out. For a stay of several consecutive nights, Members are entitled to only one Rewards Points credit when the total invoice is paid.
7.5. Earning Rewards Points with Partner brands
It is also possible to earn Rewards Points with Programme Partners according to conditions that are specific to each Partner; these may be consulted in the Le Club AccorHotels section of the AccorHotels.com site.
7.6. Special offers and promotional operations
Members may also earn Rewards Points in the context of special offers or promotional operations organised by the Programme. In this context, earning Rewards Points depends on meeting specific conditions that apply to each offer or operation and that are communicated to Members.
7.7. Validity of Rewards Points
Rewards Points are valid for 365 days from the date of the event generating credit. For Rewards Points collected after a stay at a participating or Independent Hotel, this date is the date of Check-out.
The validity of Rewards Points collected by a Member is extended by 365 days each time the Member stays at a participating or Independent Hotel that is eligible for earning Points.
If the Member does not stay at a participating or Independent Hotel that allows earning Points during a period of 365 consecutive days, all the Rewards Points in his or her account, whatever their origin, will be lost without prior notice, without being able to restore or transfer these Rewards Points.
7.8. Status Points Scale
The table below shows the scale for earning Status Points on the basis of 10 euros of eligible expenses.
FOR €10 OF ELIGIBLE EXPENDITURE
Number of Status Points earned with participating brands (except Mama Shelter, Adagio, adagio Access, ibis* and ibis styles)
Number of Status Points earned at Mama Shelter, ibis* and ibis styles
Number of Status Points earned at Adagio (except Adagio Access)
Number of Status Points earned at Adagio Access
*Hotels operated under the ibis budget brand do not participate in the Programmes (see list of participating and non-participating hotels and brands on https://www.accorhotels.com/gb/leclub/program/brands.shtml).
Status Points are valid until 31 December of the calendar year in which they were earned.
Members may at any time access a higher Status if they reach the required number of Eligible Nights or Status Points, as shown in the table below.
Number of Eligible Nights
Number of Accumulated Status Points
At the start of each new year, an assessment is made of Eligible Nights spent and Status Points earned by a member during the previous calendar year:
- - If, during the previous calendar year, the Member reached a threshold allowing maintenance of his/her current Status or access to a higher Status, he/she keeps this Status for the current calendar year;
- - If, during the previous calendar year, the Member did not reach a threshold allowing maintenance of his/her current Status, he/she will have a Status corresponding to his/her activity during this period, as indicated on the scale below.
Eligible Nights and Status Points counters are reset to zero on 1 January of each calendar year.
The use of Rewards Points has no effect on keeping or changing a Status.
As a transitional measure, the Status obtained by a Member on 31 December 2016 will be maintained until 31 December 2017, in application of the Status attribution rules on 1 January 2017. Member activity during calendar year 2016 will not be taken into account for attributing a higher Status to a Member during calendar year 2017.
9. BENEFITS AND SERVICES OFFERED TO MEMBERS
In addition to receiving Points, Members with a status of Silver or higher are offered certain benefits associated with their Membership Status level.
Only the cardholder Member is entitled to the benefits associated with the membership card.
These benefits are offered on the condition that the Member’s stay is eligible for earning Points.
These benefits are described more fully in the “Le Club AccorHotels” section of the AccorHotels.com website.
In particular, the guarantee of an available room before arrival is subject to the following specific conditions:
- - The guarantee covers room availability only and not a particular type of room.
- - Reservation must be made before noon, 12:00PM (local time at the hotel) and at least three days (for Gold cardholders) or two days (for Platinum cardholders) prior to the date of arrival.
- - The Member must request this guarantee at the time of booking.
- - In hotels identified as belonging to the “resorts” category, the guarantee of availability is applicable only to stays of a minimum of seven nights.
- - This guarantee applies only to stays booked via AccorHotels distribution channels, paid for at the standard or full rate (excluding promotions or discounts) and for one room only (the Member’s room). For bookings that include several rooms, this guarantee therefore does not apply to the additional rooms.
- - If the hotel is unable to guarantee room availability, it commits to accommodating the Member at another nearby AccorHotels hotel or at a hotel in an equivalent category. If the Member is accommodated at a hotel that is not part of the AccorHotels group, the hotel will refund any difference in the cost of the first night and any related transportation fees, upon presentation by the Member of the corresponding invoices. All accommodation expenses for this night (price paid by the Member, as well as the additional price reimbursed by the hotel) enable Points credit and collecting Eligible Nights.
- - This room guarantee applies to all Sofitel, Pullman, MGallery, Grand Mercure, The Sebel, Mama Shelter, Novotel, Novotel Suites, Mercure, ibis and ibis Styles hotels, excluding certain brands and hotels that are listed as exceptions on https://www.accorhotels.com/fr/leclub/user/hotels_exception.shtml.
- - The guarantee of availability is not applicable on certain dates. The official calendar of dates on which the availability guarantee does not apply is regularly updated and displayed for Members on the AccorHotels.com site. It is up to Members to take note of these dates before booking a stay for which they wish an availability guarantee (see list of excluded dates on https://secure.accorhotels.com/gb/leclub/bod.html).
10. REDEEMING REWARDS POINTS
Members can use their Rewards Points in order to redeem Rewards, which may specifically consist of:
benefits from certain Partners, specifically by converting Rewards Points into points for other Partner loyalty programmes (for example air miles); products or services obtained via the online store ("La Collection by Le Club AccorHotels") in countries where this is available; a reduction in the amount of their invoice issued for an eligible stay in a participating hotel.
Rewards can be obtained from Partners (in particular by converting Rewards points into points for other Partner loyalty programmes) subject to compliance with all applicable conditions set by each Partner (number of Rewards Points required to obtain Rewards, dates, availability, etc.). These conditions can be consulted on the page of the AccorHotels.com website dedicated to Programme Partners.
Rewards can be obtained in the online store, "La Collection by Le Club AccorHotels", subject to compliance with the general conditions of use and the general conditions set by each Partner whose products or services can be ordered. The Member can consult these conditions and shall be asked to accept them whenever they make an order through the store.
The use of Rewards Points to obtain a reduction on the amount of the invoice issued for an eligible stay at a participating hotel is subject to compliance with the following rules:
- - Rewards Points can only be used for eligible stays to gain Le Club AccorHotels points pursuant to article 7 of the general conditions of the Programme, which means for an eligible stay comprising accommodation and on-site expenses, or for an eligible stay comprising accommodation only;
- - Rewards points can only be used for reservations at participating hotels made through the AccorHotels.com website, the websites of participating AccorHotels brand hotels (with the exception of the website www.mamashelter.com), the AccorHotels mobile application, the AccorHotels telephone reservation centre, or by booking directly with a participating hotel; Rewards Points may also be used directly at the reception desk of a participating hotel during an eligible stay;
- - Rewards Points cannot be used to benefit from reductions at Independent Hotels, either on the price of the accommodation or on-site expenses;
- - Rewards Points can only be used in multiples of 2,000 Rewards Points; 2,000 Rewards Points entitle the member to a reduction of 40 euros on the price (including tax) of accommodation or on-site expenses; a Member cannot use a number of Rewards Points that would entitle them to a reduction of an amount greater than the total price of the accommodation or on-site expenses concerned; the Member must use the means of payment normally accepted online or at the hotel to pay the remaining price not covered by the reduction obtained;
- - Reservations at a rate which is subject to prepayment (where cancellations and changes are not permitted) cannot be made using only Rewards Points and must include a part paid by credit or debit card;
- - when a reservation is made on the AccorHotels.com website, the websites of participating AccorHotels hotel brands (with the exception of the website www.mamashelter.com) or the AccorHotels mobile application, it is possible to use up to 1,000,000 Rewards Points, in increments of 2,000 Rewards Points;
- - when a reservation is made through a channel other than those listed in the previous point, all the Member’s Rewards Points eligible for use in a given reservation are automatically taken into account when the reservation is made, in multiples of 2,000 Rewards Points up to the limit of 1,000,000 Rewards Points per reservation (e.g. if the reservation amount is 110 euros, and the Member has 5,540 Rewards Points on their account, then 4,000 Rewards Points will be used);
- - Rewards Points may be used directly at the hotel at any point during a stay, between the Member’s Check-in and Check-out; the Member’s presence at the hotel and the presentation of the Member’s card are obligatory;
- - using Rewards Points to obtain a reduction in the price of accommodation or an expense charged in a currency other than euros, will entail the application of the AccorHotels group’s exchange rate of reference, as taken from the “Multicurrency” database (database of monetary and financial information from Reuters bank). This rate shall be applied:
- - upon Check-out for the use of Rewards Points in a reservation which does not require prepayment;
- - upon payment for the use of Rewards Points in a reservation which requires prepayment;
- - upon request for the use of Rewards Points directly at the hotel during a stay;
Rewards Points used by a Member can only be re-credited to the Member’s account in the following cases:
- - automatic cancellation of a reservation as a result of payment failure or payment refusal;
- - cancellation of a reservation by the Member before Check-in for rates where cancellations and changes are permitted;
- - change of reservation by the Member entailing a reduction to the number of Rewards Points used when making the original reservation, for rates where cancellations and changes are permitted (unless the member has already checked in);
- - Member’s failure to arrive at the hotel for rates where cancellations and changes are permitted (the amount of the first night will still be charged);
Rewards Points will not be re-credited in the event of a Member’s request to change or cancel a reservation at a rate where changes and refunds are not permitted;
Rewards Points used directly at a participating hotel during a stay cannot be re-credited if the Member has authorised the hotel to use their Rewards Points;
Some participating hotels do not accept Rewards Points to reduce catering expenses. The list of hotels concerned is available at the following address: https://www.accorhotels.com/pdf/leclub/voucher-exception-france.pdf
- - reservations and expenses made in full or in part using Rewards Points are not eligible to earn Rewards Points, but do entitle the member to accumulate Eligible Nights, provided that the conditions for this accumulation, as defined in the general conditions of use for the Programme, are met.
- - Rewards Points can only be used for professional events (seminars, conferences, etc.) by one individual who has taken out the offer for meeting organisers known as “Meeting Planner”, in accordance with the specific conditions of this offer.
In any case, the use of Rewards Points cannot give rise to any monetary consideration in any form whatsoever including a cash refund.
For the purposes of using Rewards Points, the Member accepts that the information and transactions recorded in the computer systems used by the Manager will constitute proof that these transactions were made, until evidence is shown to the contrary.
11. MEMBER ACCOUNT ISSUES
11.1. Claims within the participating hotel Network
If the Member notes that his/her Points were not credited as expected after a minimum of seven days following the Member’s stay at a participating hotel, the Member may submit a claim for Points adjustment within six months following the stay in question (based on the Check-out date). To do this, the Member must fill out the claim form available in the “Report missing Points after stay” section under the “Assistance” tab in the Member’s online account at AccorHotels.com.
For the claim to be processed, the Member must attach a copy of the paid invoice from the relevant hotel. This invoice must not include handwritten modifications. Only the document printed by the hotel is acceptable and must be established in the name of the Member making a claim.
Once a claim is proved to be justified, the correct number of Rewards Points will be credited to the Member’s account, along with the appropriate number of Status Points for the calendar year during which the stay took place. If being awarded the correct number of Status Points from the outset would have enabled the Member to access a different Status level in accordance with the rules detailed in article 8 above, the Member will be awarded the Status level in question for the remainder of the current calendar year. The Rewards Points credited to the Member’s account prior to this rectification will be recalculated accordingly.
If the Member is incorrectly refused a Points credit or benefit relating to his/her membership Status level, the Programme Administrator’s responsibility is limited to correctly recording Points on the Member's account.
11.2 Claims with Partners
For queries related to collecting Rewards Points earned with Programme Partners or using Le Club AccorHotels Rewards partner vouchers, the Member must follow the “Report missing Points from a Partner” procedure from the Member’s online account or from the assistance section of the AccorHotels.com site and include all supporting documents.
The Member must wait at least six weeks from the date the Partner service was provided before submitting a claim. The maximum time limit for submitting a claim following a transaction is specific to each Partner and is listed in the Le Club AccorHotels section on AccorHotels.com.
For Rewards Points to be credited, the paid invoice corresponding to the claim must be in the name of the Le Club AccorHotels Member making the claim.
When converting Rewards Points into other loyalty programme Points or air miles, the Programme Administrator’s responsibility ends when the request to redeem Points is confirmed by the Partner programme. If, however, Rewards Points have been debited from the Member’s account but Points or air miles have not been credited to the Partner programme account within six weeks, the Member should contact the administrator of the Partner programme within the time limits specified by the programme in question.
12. SUSPENSION OR TERMINATION TERMS AND PROCEDURES
12.1. Termination by the Member
A Member may decide to withdraw from the Programme at any time. A Member may terminate his/her membership by sending an email stating that he/she wishes to terminate his/her membership in the Programme, from the “Assistance” page or using the “Contact us” link on the AccorHotels.com website.
12.2. Suspension or termination by the Programme Administrator
Any breach of the Terms and Conditions of Use of the Programme by a Member using the membership card may, at the Programme Administrator's discretion:
- - lead to the temporary suspension of individual's membership for a period to be decided by the Programme Administrator, which cannot exceed three (3) months (the 'Suspension Period');
- - be sanctioned by the termination of the membership, that is, the immediate cancellation of the card, its benefits, the closure of the account and the cancellation of the Points earned, without any claim for compensation by the Member, for whatever reason.
12.3. Effects of suspension
During the Suspension Period, the Member may not earn Points or collect Eligible Nights, as stipulated in Article 7 herein, claim any benefits and services available to Members, as stipulated in Article 9 herein, or redeem his/her Points as stipulated in Article 10 herein.
During the Suspension Period, and no later than the expiry date of the Suspension Period, the Programme Administrator may decide to:
- - lift the suspension, in which case the Member can take advantage of the benefits and services available to Members and redeem his/her Rewards Points once again;
- - order the termination of the membership in accordance with the provisions of Article 12 hereof.
12.4 Effects of termination
When membership is terminated, the Member shall be completely removed from the Programme and all relations between the Programme Administrator and the Member shall be irrevocably ended. This removal also results in the deletion of all Points accumulated at the date of termination.
13. PROGRAMME COMMUNICATIONS
Members may access all information regarding their membership in the Programme (including their Points balance, Eligible Nights balance and the operation of their account) via their personal account on the AccorHotels.com website. In accordance with Article 4.1, Members are reminded that by becoming a Member of the Programme, they agree to receive electronic communications associated with the operation and services offered by the Programme (information messages, Points statements, etc.). If the Member no longer wishes to receive this information, which is deemed essential for Programme operation, he/she must ask to leave the Programme (see the termination procedure described in Article 12.1). Any Member who joins the Programme further agrees to receive commercial information electronically by email from the Programme, including promotions for Members only. If the Member no longer wishes to receive commercial communications by email, he/she may unsubscribe at any time from these commercial offers by clicking on the unsubscribe link at the end of the email or via his/her personal account. This action has no effect on his/her membership.
The Member must notify the Programme of any change of email or postal address, name, or any other relevant information via his/her personal account.
14. PROTECTION OF PERSONAL DATA
Personal information regarding the Member is collected by Accor SA (with a registered office at 82 rue Henri Farman, 92013 Issy-les-Moulineaux, France), which is responsible for data processing as part of Programme administration and management (such as for memberships and claims). This information is used only by Accor and its subsidiaries (including PRO-FID SAS in charge of Programme Administration) and commercial and contracting Partners (service providers, partners and hotels). Data is protected as specified in the Accor Personal Data Protection Charter on https://www.accorhotels.com/gb/security-certificate/index.shtml.
For certain purposes, data concerning Members may be transmitted to recipients located in countries outside of the European Union that may not offer the same level of data protection. These include:
- - Partner loyalty programmes and airlines that Members choose for Rewards Points or air miles transfer purposes and claim management. The list of Partners and companies is available in the Le Club AccorHotels section on AccorHotels.com. Members must expressly agree to each transfer of data, which is required for processing Rewards Points or transferring miles;
- - Entities and hotels within the AccorHotels group, since transfer is required for the execution of the contract between the Member and the data processor.
- - For Members in the United States and Asia-Pacific regions: external service providers with call centres that handle claims within their scope of activity; on the one hand, in Mexico and on the other, in Australia, where data transmission is governed by cross-border flow agreements.
Accor SA also processes data of a personal nature to detect and manage anomalies, notably fraud, which may occur when a Member joins the Programme or when earning or using Points. The data collected in this context is for authorised staff at Accor SA, its services providers and, if necessary, loyalty programme Partners and the manager of the hotel concerned by the anomaly. Members are informed by post of any anomalies related to them.
In compliance with the French law dated 6 January 1978 on information technology and data protection, Members have the right to access, query, change, and oppose the use of stored personal information about them for legitimate reasons or, in particular, to oppose commercial prospection. To exercise these rights, Members may write to firstname.lastname@example.org.
15. ACCEPTANCE OF GENERAL CONDITIONS OF PROGRAMME USE, SETTLEMENT OF LITIGATION AND APPLICABLE LAW
Joining the Programme implies acceptance without reserve by Members of the General Conditions of Use of the Programme. These General Conditions of Use shall prevail over any previous text.
In case of dispute between a Member and PRO-FID SAS concerning the General Conditions of Use of the Programme, the Member is hereby informed that he or she may appeal to a conventional mediation procedure or to an alternative method of settlement. In the absence of an amicable resolution within sixty days from the Customer Service referral date, the Member may appeal to the tourism and travel mediator, no later than twelve months after the first complaint. Contact information for the mediator and the means of referral are available in the "Assistance" section.
The General Conditions of Use of the Programme are governed by French law, without obstructing the mandatory protective provisions that may apply in the consumer's home country.
16. ADDITIONAL INFORMATION
All information and details regarding the Le Club AccorHotels Programme, in particular the additional services provided by each of the participating hotels, Partner benefits, and the conditions relating to Le Club AccorHotels Rewards vouchers, are available in the Le Club AccorHotels section of the AccorHotels.com website.
- - Reservation must be made before noon, 12:00PM (local time at the hotel) and at least three days (for Gold cardholders) or two days (for Platinum cardholders) prior to the date of arrival.